Friendly AI for commercial cleaning and janitorial companies

Win more cleaning accounts and stop chasing paperwork by hand

Type your line of work for a version tuned to you — or read on.

DocsHound answers prospects, quotes recurring jobs, and keeps your crews and clients updated, day or night. You set it up by typing what you want in plain English. No engineers, no setup project.

Quote requests for office and building cleaningRecurring service schedules and frequency changesCleaning specs and scopes of workCertificate of insurance requestsSupply and inventory restock requestsSpecial or one-time job requests (strip and wax, carpet, post-construction)Complaints about missed areas or spots

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No setup call, no credit card, and no AI experience needed.

DocsHound for Commercial cleaning / janitorial

Your way into AI

The simple way to bring your business into the AI era.

Everyone says you need AI in your business. Nobody tells you how without hiring an engineer, wiring up ten tools, or disappearing down a rabbit hole for six months. DocsHound is the simple way in: you describe what you want in plain English, and it becomes the AI employee that handles it, so you get the upside of AI without the madness.

No engineers to hire. If you can describe the job, you can set it up.
No AI rabbit holes. One friendly tool, not a stack you have to learn.
Up and running in an afternoon. Not a six-month project.

Meet your hounds

What your hounds can do for you

Most cleaning companies start with one of these three.

A hound running a process and sending an email

Automate a process

For the quoting and scheduling work that eats your evenings after the crews go home.

New quote requests — ask the square footage, number of restrooms, nightly or weekly frequency, and floor types, then hand you a ready-to-price estimate
Walk-through scheduling — book the site visit, send the address and arrival window, and remind the prospect the day before
Recurring schedule changes — log when a client wants to move from five nights to three, or add a day, and flag it for you
Certificate of insurance requests — collect the building and property manager details so your COI goes out same day
Supply reorders — catch when a crew is low on liners, paper, or chemicals and turn it into a restock list

You stop losing bids to the company that answered first.

Serve your customers

For property managers and facility contacts who want answers after your office closes.

Answer "can you clean our 20,000 square foot office twice a week" with a frequency and a next step, not voicemail
Explain exactly what is included in a nightly clean versus a deep clean so there is no argument later
Take a complaint about a missed trash can or a dirty restroom and route it straight to the right crew lead
Quote add-on work like strip and wax, carpet extraction, or post-construction cleanup
Confirm which nights your crew is on site and what time they arrive and leave

Every prospect and client gets a straight answer within seconds, around the clock.

Support your team

For the crews, supervisors, and new hires who text you the same questions every shift.

Share the scope of work for each building so crews know exactly which areas and tasks are on the list
Answer where to find keys, alarm codes, and the supply closet for a specific account
Walk a new cleaner through how to run the auto scrubber or mix a floor stripper safely
Point crews to the SDS safety sheet for any chemical on the cart
Tell a supervisor which sites need coverage tonight when someone calls out

Your supervisors stop fielding the same questions and your crews start on time.

Run something else the same way every time? Tell us and we’ll point you to the right hound.

Build your first hound

Today a hound can ask, answer, send an email, and create a link. Sheets and Zapier are coming.

Get a running start

Tell us what you want to automate

Tell us what kind of business you run and we will show you what DocsHound can take off your plate first. You can change all of it later.

1 What you do 2 Recommended Hounds

What do you do?

What DocsHound can automate for your business

Based on your business, here is what we would set up first. Each one gathers what you need and takes the next step for you. Create them now or tweak later.

You are all set.

We are putting your Hounds together. Check your inbox for a link to start adding what your business knows.

See it in action

Find your industry

See what DocsHound does for your line of work.

Pick your line of work below for a version tuned to the jobs you run — or just type what you do:

Professional firms

Multi-location & portfolio

Clinics & practices

Retail & local

Simple to set up. Here is what you get.

No project, no jargon. Describe what you want in plain words and your business starts getting this back:

Anyone can set one up

No IT person, no setup project, no training. If you can describe the job, you can build the hound.

Save hours every week

The asking, collecting, and replying you do by hand all day runs itself, so you win the time back.

Open while you sleep

Customers get answered and jobs get booked at 2am, not just nine to five.

One business, a pack of hounds.

You do not run your whole business out of one inbox, so your AI should not either. A Hound handles one job, whether that is a process, a client, or one part of your world, and does it the same way every time.

Put one hound on staff questions, one on each property you manage, one on quotes for the field crew, one per client. Each stays in its lane, so the work stays clean and nothing gets crossed.

For your staff

Answers HR, PTO, and policy questions so the office does not have to.

One per property

Takes maintenance requests and resident questions, and routes them.

One per client

Runs their intake and onboarding, their way, every time.

For the field crew

Answers manual and SOP questions from a phone on the job.

Take one for a walk.

Meet a small business we made up, so you can try this without using your own. Ask it something, or say you want to book a callback and watch it take the details and act.

What this hound handles

a small business

Ask the Hound

Ask me a question, or say you need a quote or a callback and watch me take the details and hand them off.

Start by using it yourself. Share it when you are ready.

Use it yourself

Keep it private and get your own answers first. Nobody else has to know it exists yet.

Give it to your team

Invite employees so the person who used to get asked everything stops being the bottleneck.

Put it on your website

Let customers ask the same questions your staff already answers twenty times a day.

Connect it to your tools

When integrations land, your hound can push what it collects into the software you already use.

What would you put in yours?

Not sure what goes in first? Here is what three very different people would start with.

Joe the Plumber

Quote intake, plus warranty and pricing answers, so every tech in a truck gets a straight answer without calling the office.

Bob the Bookkeeper

One per client, handling new-client intake and answering “how does this one close their books?” before he even opens the file.

Any small business

The stuff that always lives in one person’s head, so the whole team can get an answer on day one instead of waiting for the person who knows.

Your first Hound is free

Put a hound on the busywork.

Pick one job you do over and over, like customer intake, quotes, or the questions your team fields all day, and let your first hound handle it. Set up in minutes, free to start.

Create mine free No credit card required.